Operations Coordinator
A top independent, co-educational day school situated in the beautiful town of Knysna, on the Garden Route, is seeking to appoint an experienced, highly organised and service-oriented Operations Coordinator to join our administrative team.
Reporting to the Business Manager, the successful candidate will be responsible for coordiating the school’s textbook and stationery requirements, managing the clothing shop, administering facility and venue hire, and coordinating external coaches, clubs, and service providers. The role requires strong administrative, stock-control and customer-service skills, together with the ability to manage suppliers, bookings, agreements, access requirements, and multiple stakeholders efficiently. The successful candidate will play an important role in ensuring that these services are well organised, accurately administered and delivered to a consistently high standard.
Operations Coordinator
Key Responsibilities:
- Full procurement and retail processes for Uniform & Textbooks, from ordering through to sales, and stock management.
- Assist with stationery lists and various teaching resources, from procurement to distribution, and after-purchase support.
- Uniform & Textbook Shop management and full stock control, including regular stock takes.
- Second-Hand Uniform & Textbook management.
- Management of facility enquiries and bookings, including preparation of relevant agreements.
- Management of external service providers, including preparation and coordination of relevant agreements and use of facilities.
Candidate Requirements:
- A Grade 12 certificate; a relevant tertiary qualification in administration, retail operations, business management, bookkeeping or a related field would be advantageous.
- At least 3-5 years’ relevant experience in retail operations, procurement, stock control, administration, or customer service; school sector an advantage.
- Experience using a Point-of-Sale system, reconciliations, and cash-ups.
- Sound numerical ability and experience working with purchase orders, stock records, pricing and cost allocations.
- Strong computer literacy is essential, especially MS Office and/or Google Workspace.
- Excellent verbal and written communication skills with an ability to communicate at all levels.
- Professional customer service orientation, service‑focused approach.
- Detail-orientated and deadline-driven, with the ability to work independently and proactively.
- Excellent organisational and administrative skills.
- Proven ability to multi-task, work flexibly, prioritise and plan.
- Commitment to confidentiality; ability to accurately enter and manage sensitive data and confidential matters.
Important Conditions
- The requisite working hours are 07h15-15h45, Monday to Friday.
- Due to the nature of the role, it may be a requirement, on occasion, to work after hours.
- This is a non-academic role. Admin staff work during school holidays and receive 21 days annual leave.
Please submit a CV with a covering letter on the Google Form link:
https://forms.gle/FgLK2cKAVj555qGG9
The closing date for applications is Friday 2 October 2026. The starting date for this position is 1 November 2026 or as soon as possible thereafter. Only short-listed candidates will be contacted. If you have not heard from the school by Friday 9 October 2026 your application can be considered unsuccessful.
Oakhill School is an equal opportunity employer, committed to employment equity and diversity in accordance with the Employment Equity Act.
Prospective employees are obliged to confirm prior to employment that they have not been convicted of a sexual and/or criminal offence by providing the following current certificates: Criminal Clearance, Sexual Offenders Clearance and Child Protection Clearance. Oakhill School, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role.
All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.
