Office Coordinator & Front of House
A top independent, co-educational day school situated in the beautiful town of Knysna, on the Garden Route, is seeking to appoint an experienced, highly organised and service-oriented Office Coordinator to join our admin team.
Our Front of House is the warmth and heart of Oakhill, and our Office Coordinator will create a welcoming experience of genuine care while delivering efficient, high-level administrative support. Reporting to the relevant school leadership, the successful candidate will oversee our front of house operations while fulfilling a broad, dynamic support role across general academic administration, marketing and basic finance. The role requires exceptional customer service skills, strong administrative abilities and the energy to be fully immersed in all aspects of school life. The successful candidate will play a vital role in ensuring our reception environment is welcoming, professional and smoothly run.
Key Responsibilities:
- Front of House & Hospitality: Welcome parents, students, visitors, and guests with exceptional warmth, confidence and professionalism. Manage the daily presentation and smooth functioning of the reception area, coordinate incoming calls, and handle enquiries confidentially across all channels.
- Academic & Student Support: Manage Prep student administration, assisting with calls, late arrivals and early departures. Support Prep Academic leadership with diary management and appointment liaison.
- General & Operations Admin: Coordinate room bookings, monitor central calendar activity, manage office supplies (stationery and refreshments), and help maintain basic admissions and alumni databases.
- Finance: Handle basic financial administration (EFT requisitions, sports admin support, credit card and petty cash receipts).
- Marketing: Support events management and booking systems. Social media, photography and basic video editing skills will be advantageous.
Candidate Requirements:
- A Grade 12 certificate, a relevant tertiary qualification in administration, marketing, business management, bookkeeping, or a related field would be advantageous.
- At least 3–5 years’ relevant experience in administration or reception; experience within a school or educational environment is advantageous.
- Strong computer literacy is essential, especially Google Workspace and/or MS Office; experience with ADAM (or another school management system) and database/accounting software is advantageous.
- Professional customer service orientation with a warm, service-focused approach that naturally puts people at ease while maintaining appropriate boundaries.
- Excellent verbal and written communication skills with an ability to communicate effectively at all levels.
- Calm, dependable and solutions-orientated under pressure, bringing positive energy and composure to busy or emotionally charged moments.
- High attention to detail and deadline-driven, with the ability to work independently, multi-task, flexibly prioritize and plan.
- Commitment to confidentiality with an ability to accurately enter and manage data and confidential matters.
- First Aid training is advantageous.
Important Conditions
- The requisite working hours are 07h15-15h45, Monday to Friday.
- Due to the nature of the role, it will be a requirement, on occasion, to work after hours for school events and Saturdays.
- This is a non-academic role. Admin staff work during school holidays and receive 21 days annual leave.
Please submit a CV with a covering letter on the Google Form link:
https://forms.gle/zK4hy8bm4qtheUFm7
The closing date for applications is Friday 16 October 2026. The starting date for this position is 1 January 2027 or as soon as possible thereafter.
Only short-listed candidates will be contacted. If you have not heard from the school by Friday 22 October 2026 your application can be considered unsuccessful.
Oakhill School is an equal opportunity employer, committed to employment equity and diversity in accordance with the Employment Equity Act.
Prospective employees are obliged to confirm prior to employment that they have not been convicted of a sexual and/or criminal offence by providing the following current certificates: Criminal Clearance, Sexual Offenders Clearance and Child Protection Clearance. Oakhill School, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role.
All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.
College Teachers (Grade 8-12)
Oakhill School is a top independent, co-educational day school situated in the beautiful town of Knysna, on the Garden Route, seeks to appoint College educators to join a team of remarkable quality. The school has an outstanding IEB academic record since inception in 1992.
As Oakhill School continues to flourish and expand, we invite dynamic and experienced educators to join our College academic teaching team across Grades 8–12.
The successful candidates will be expected to
- Possess a proven academic record and appropriate professional qualification and experience
- Have taught Life Sciences and/or Afrikaans FAL and/or Maths/Maths Literacy at Grade 8-12 level. Experience in more than one of these subjects (or additional subjects) will be advantageous
- An ability and willingness to teach Life Orientation will also be advantageous
- Have a current SACE accreditation
- Have a progressive approach to teaching their subject
- Have experience in IEB Matric marking, will be an advantage
- Show a willingness to contextualise their subject in the real world, initiating and participating in field trips where relevant
- Maintain standards of academic excellence and identify areas that require intervention
- Encourage critical thinking and student engagement
- Be innovative in the use of technology to enhance learning and teaching
- Facilitate tailored learning experiences appropriate to the needs and demands for students to reach their true potential
- Possess excellent organisational and administrative skills
- Work collaboratively within the academic team to assess, contemplate, and enhance pedagogical methods
- Create assessments which deepen teaching and learning
- Able to build healthy relationships with students, parents and staff
- Have well-developed interpersonal and communication skills
- Be actively involved in the school’s co-curricular programme
Please submit a CV with a covering letter on the Google Form link:
https://forms.gle/DbUNXcb147F2C1k2A
The closing date for applications is Friday 23 October 2026. The starting date for this position is 1 January 2027 or as soon as possible thereafter. Only short-listed candidates will be contacted. If you have not heard from the school by Friday 30 October 2026 your application can be considered unsuccessful.
Oakhill School is an equal opportunity employer, committed to employment equity and diversity in accordance with the Employment Equity Act.
Prospective employees are obliged to confirm prior to employment that they have not been convicted of a sexual and/or criminal offence by providing the following current certificates: Criminal Clearance, Sexual Offenders Clearance and Child Protection Clearance. Oakhill School, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role.
All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.
